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Import Active Directory user data into Outlook address books

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Let assume the Global Address List (GAL) of your company consists of more than 1000 email addresses and a lot of partnerís email addresses. These email addresses change everyday. How to update Address Book in this case if your Outlook is connected to Exchange server with POP3 or IMAP4? In this article, we will explain one way to provide such an address book to these types of users.

When you connect to Exchange server using MAPI the users list is accessible through the regularly updated Global Address List (GAL). Exchange 2000 keeps the userís information like First name, Last name and Email address in Active Directory. You can export these data to the text file using different tools, offered by Microsoft. Review these articles:

These tools do not allow you to receive finished file for simple import in Address book. If your Outlook is connected with POP3/IMAP4 to the Exchange server it means that you have to update Address Book manually using Import/Export wizard in Outlook. As the practice shows, the simplest way to do it is to import information from comma separated file. For example:

        Last name, First name, E-mail address

The import/export wizard is using comma as separator by default. That is why Outlook and Outlook Express import this file without problems. The problem is to prepare CSV file automatically and import it to Address Book.,

 

Import Active Directory user data into Outlook address books

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Copyright Stephen Bryant 2008