Creating a Button for a Public Folder

By Drew Nicholson, dnicholson@OutlookExchange.com

If your company is big, chances are your Public Folder heirarchy is rather LARGE. Some heirarchies can get so large that navigation becomes a real problem. Some of your less skilled users may want relief.

One way to do it is to create a button on the toolbar for them that points directly to the public folder they access most frequently.

First, Click VIEW, then TOOLBARS, then WEB.

This brings up a menu that has urls in it.

This will allow you to determine what the hyperlink address of the public folder is. Go ahead, click on the public folder, and the url will appear in that toolbar.

Now, make your own toolbar. Click VIEW, then TOOLS, then CUSTOMIZE. That brings up the Customize window. On the first Tab, TOOLBARS, click NEW, and name your toolbar, then click OK.

That will create a free-floating empty toolbar. Go ahead and drag that new toolbar to your main toolbar, and it will insert itself. Then click on the second Tab on the Customize window, COMMANDS. Make sure that the left window, CATEGORIES, has "File" selected. In the right window, COMMANDS, scroll down till you see "Task". Click and DRAG Task into the new, empty toolbar.

Your toolbar will now have the checkmark indicative that it does a Task.

Now, RIGHT CLICK on the new toolbar (you have to still have the CUSTOMIZE window open). Then scroll down and select EDIT HYPERLINK, then OPEN.

This brings up the EDIT HYPERLINK: OPEN window.

Type or paste the path to the public folder into the field. Click OK.

That's it! Now, when you click on that button, the public folder will open!

Thanks to William Lefkovics for his assistance on this tip.

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